THE CONSTITUTION OF FEDERAL GOVERNMENT GIRLS’ COLLEGE IKOT OBIO ITONG ALUMNAE ASSOCIATION (FGGCIOIAA)

The general aims and objectives of the Association shall Objectives. be to foster, promote and sustain good relations among Ex-students of Federal Government Girls’ College Ikot Obio Itong hereinafter called (the ‘‘School’’ ) and to contribute towards the sustenance of the ideals of the School and more particularly-

1. full membership; and
2. honorary membership.

1. may attend and if permitted by the presiding officer, speak at any meeting or gathering of the Association;
2. shall not be required to pay any subscription, dues or levies, and shall not be entitled to be an officer of the Association.

1. There shall be the following meetings for effective administration of the Association-
   1. Annual General Meeting;
   2. Board of Trustee Meeting;
   3. Executive Council Meeting; and
   4. any other meeting that may be directed by the Association.
2. The quorum of the Annual General Meeting shall be Thirty (30) members which must include the National President or the Vice Presidents, the National General Secretary and Presidents of a minimum of two (2) Chapters.

1. The Trustees of the Associationfor the purposes of Part C of the Companies and Allied Matters Act No. 1 of 1990, and connected matters shall be appointed at the General Meeting by simple majority of members present and voting.
2. The Board of Trustees of the Association shall always reflect national spread as far as practicable.

1. resigns her office;
2. becomes insane;
3. ceases to act
4. (d) is convicted of a crime or other offence involving fraud or dishonesty by a Court of competent jurisdiction; and
5. is recommended for removal from office by simple majority vote of the members present and voting at the general meeting.

1. apply in the prescribed manner to the Corporate Affairs Commission for Certificate of Incorporation of the Association under the Companies and Allied Matters Act, 1990 (hereinafter referred as the ‘‘Act’’ ) and hold same in trust for the Association;
2. ensure compliance with all legal requirements for proper documentation of the affairs of the Association as provided by the Act;
3. acquire and hold in trust all lands belonging to the Association and procure on her behalf real property and chattels subject to the provisions of the Act;
4. consider and approve recommendations made to it by the National Executive Council; and
5. the Trustee shall act in good faith and at all times in the interest of the Association.

1. The Trustees shall meet at least once every year.
2. The Board of Trustees shall elect one of its members to be the Chairman Board of Trustee and another to be Secretary.
3. The Board of Trustees shall elect two of its members as Chairman and Secretary Board of Trustees respectively.
4. The Chairman Board of Trustees shall preside over Board of Trustees meetings.
5. The decisions of the Trustees shall be by simple majority of members present except as may be hereinafter provided.
6. The quorum of the Trustees shall not be less than five (5) members for a binding decision to be taken.
7. The Trustees shall make such rules as they deem necessary for proper conduct of their meetings.

1. The National Executive Committee comprises of the following persons-
   1. National Executive Officers of the Association;
   2. The immediate past President and Secretary-General of the Association;
   3. Presidents and Secretaries of Chapters of the Association; and
   4. Delegates from chapters in diaspora such as may be available at the time.
2. The National Executive Committee shall meet at least twice a year at such time and place as may be decided by her (including online).
3. The President, through the Secretary-General may summon a meeting of the National Executive Committee as occasion may demand.
4. The Chairman Board of Trustees shall preside over Board of Trustees meetings.
5. The decisions of the Trustees shall be by simple majority of members present except as may be hereinafter provided.
6. The quorum of the Trustees shall not be less than five (5) members for a binding decision to be taken.
7. The Trustees shall make such rules as they deem necessary for proper conduct of their meetings.
8. The quorum for the meetings of the National Executive Committee shall be at least one third (1/3) of the National Officers and any number or others entitled to attend.
9. On the requisition of at least one third (1/3) of the members of the National Executive Council, which shall clearly state the matters sought to be considered, a meeting of the National Executive Council shall hold within four (4) weeks of receipt of the requisition by the Secretariat or the President.

1. The National Executive Committee shall-
   1. supervise the activities of the National Executives Officers
   2. management of the finances of the Association including the appointment of suitable banks for that purpose;
   3. express the views of the Association upon any matter of public interest or upon any matter of general interest to the Association;
   4. make all necessary arrangements for general meeting of the Association;
   5. cause the accounts of the Association to be audited annually by competent auditing/accounting professionals who are full members of the Association;
   6. appoint one of their members or suitable member of the Association to fill or perform the duties pertaining to a vacant office, which said vacancy may occur due to mental or physical infirmity or any other cause;
   7. generally to exercise powers of the Association and promote the aims and objectives of the Association as contained in this Constitution, and in particular when the need arises to apply for and receive donations on behalf of the Association; and
   8. reach an agreement by way of consensus. shall be the mode of reaching an agreement but if it becomes necessary to put any question to vote then it shall be decided by a simple majority based on a show of hands.
2. The Board of Trustees shall elect one of its members to be the Chairman Board of Trustee and another to be Secretary.
3. The Board of Trustees shall elect two of its members as Chairman and Secretary Board of Trustees respectively.
4. The Chairman Board of Trustees shall preside over Board of Trustees meetings.
5. The decisions of the Trustees shall be by simple majority of members present except as may be hereinafter provided.
6. The quorum of the Trustees shall not be less than five (5) members for a binding decision to be taken.
7. The Trustees shall make such rules as they deem necessary for proper conduct of their meetings.

1. The National Executive Officers (excos) of the Association shall be elected by the Electoral Board of the Association.
2. The National Executive Officers of the Organization shall be-
   1. the President;
   2. the Vice-President
   3. the Secretary-General;
   4. the Treasurer;
   5. the Financial Secretary;
   6. the Publicity Secretary;
   7. the Welfare Secretary; and
   8. the Legal Adviser.

1. A full member of the Association shall be qualified to hold a National Executive Office if she-
   1. is of noble character; and
   2. has met all financial obligations/dues to the Association.
2. Aspirants to the offices of Financial Secretary shall be practicing accountants or persons of cognate qualifications in financial matters.
3. Aspirants to the office of Legal Adviser shall be legal practitioners of not less than seven (7) years post call experience.
4. An external auditor may be appointed or engaged as the need arises to audit the Associations finances and if invited may attend the National Executive Committee meeting to make presentation.
5. National spread as much as practicable, shall be taken into consideration in filling the National Executive Office.
6. A National Executive Officer of the Association shall not qualify for re-election to the same office after serving two consecutive terms of wo years each PROVIDED that she may qualify for re-election after at least one intervening period of two years.

1. summon and preside at all general and emergency meetings of the Association either on her own initiative or in accordance with the decision of the National Executive Committee or upon an appropriate requisition under any Article of this Constitution;
2. direct all other Officers of the Association in the performance of their duties;
3. provide direction and leadership to all Committees of the Association;
4. present at the general meetings a presidential address in writing to highlight the accomplishments, problems, prospects and future direction of the Association;
5. act as the principal spokesperson of the Association;
6. ensure with the assistance of other National Officers efficient use or prudent investment, acquisitions and disposal of assets as may be necessary from time to time subject however to the overall approval of the members in the general meeting; and
7. perform all other duties incidental to her office and such other duties as may be prescribed by the Executive Committee.

1. in the absence of the President preside at all meetings in which the President is empowered to preside by the provisions of this Constitution; and
2. perform all other duties as she may be directed by the President or National Executive Committee.

1. be in charge of the National Secretariat of the Association;
2. with approval from the President summon general or emergency meetings of the Association;
3. record and keep the minutes of meetings including attendance and a summary of all decisions taken thereat;
4. write and dispatch circulars, letters, and other correspondences of the Association including that of the National Executive Committee;
5. keep roll of members;
6. furnish an Annual Return or Special Reports of the activities of the Association or any of its organs at general or emergency meetings;
7. be an ex-officio member of all committees of the Association; and
8. perform all other duties as may be assigned to her by the President or the National Executive Committee.

1. receive, collect and pay into the Association’s bank all monies collected for the Association or paid to the Association from any source whatsoever;
2. carry out any decision or directive in matters relating to the budget or finances of the Association;
3. prepare or cause to be prepared and submit an annual budget containing the estimated revenue and expenditure of the Association;
4. shall invest the monies of the Association in such securities and manners as may be approved by the National Executive Committee;
5. circulate to every member of the National Executive Committee and the Excos audited accounts and balance sheet for the preceding year;
6. submit an Annual Report to the Secretariat which shall be attached the Audited Accounts and Balance Sheet for the preceding year; and
7. perform all other duties as may be assigned to her by the President or the National Executive Committee.

1. monitor the welfare and interest of members of the Association;
2. bring to the notice of the Excos and the National Executive Committee any matter concerning the welfare of any member with a view to protecting and preserving their rights, privileges and welfare;
3. be responsible for managing the program of assistance for members with accurate inancial standing;
4. be responsible for supervising the insurance and endowment programs of the Association;
5. be responsible for the social, cultural and entertainment activities of the Association; and
6. perform all other duties as may be assigned to her by the President or the National Executive Committee.

1. be in constant touch with members for the purpose of soliciting and collection of dues and levies as and at when due;
2. compile and circulate a list of members who have paid or are in default in respect of such dues in each year and take steps to circulate such lists;
3. collect and pay all monies of the Association to the Treasurer promptly and keep records of such receipts and payments; and
4. perform all other duties as may be assigned to her by the President or the National Executive Committee or the Plenary Session.

1. ensure adequate and prompt publicity of the activities of the Association;
2. present a good and progressive image of the Association to the Public;
3. issue statements on matters of general interest of the Association and the public after consultation with the President or the National Executive Committee;
4. perform all other duties as may be assigned to her by the President or the National Executive Council.

1. advise the Association, her Excos, committees, organs or agents;
2. represent and protect the interests of the Association in Courts, Tribunals, Judicial Inquiries or Proceedings, provided that the National Executive Committee may engage any other Counsel of their choice as the need arises from time to time;
3. head the Disciplinary Committee of the Association and
4. perform all other duties as may be assigned by the President or the National Executive Committee.

1. The National Executive Committee may constitute necessary Committees to deal with issues and matters as circumstances may dictate and report same to the Exco
2. Membership of each Committee shall be determined by the National Executive Committee from time to time.

1. Member who had graduated from the School for a minimum period of-
   1. Ten (10) years shall be eligible to contest for the post of National President;
   2. Seven (7) years shall be eligible to contest for the post of National Vice President;
   3. Seven (7) years shall be eligible to contest for the post of National General Secretary;
   4. Seven (7) years shall be eligible to contest for the post of National Treasurer;
   5. Seven (7) years shall be eligible to contest for the post of National Financial Secretary;
   6. Seven (7) years shall be eligible to contest for the post of National Publicity Secretary;
   7. Seven (7) years shall be eligible to contest for the post of National Welfare Secretary; and
   8. Seven (7) years shall be eligible to contest for the post of National Legal Adviser.
2. Not withstanding the above provisions, a person shall be eligible to contest for any position in the National Office of the Association if such a person-
   1. Financial member of the Association;
   2. is a good standing member of the Society;
   3. has not been declared bankrupt;
   4. is not insane; or
   5. has not been convicted of a criminal offence by a court of competent jurisdiction.
   6. All elections shall be conducted by the Electoral Committee.

1. The funds of the Association may be derived from the following sources namely-
   1. annual dues payable by members;
   2. levies as may be approved by the National Executive Committee;
   3. grants and aids
   4. donations;
   5. endowment funds as may be approved by the National Executive Committee; and
   6. Investments of the Association.

1. The Association shall have a common seal.
2. The seal shall be kept under the custody of the Secretary-General who shall produce it whenever required in furtherance of the Association’s activities.
3. All documents required to be executed by the Trustees shall be signed by at least two Trustees and sealed with the common seal.

1. THE INCOME AND PROPERTY of the Association shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or by way of profit to the Members of the Association.
2. Provided that nothing herein shall prevent the payment, in good faith, or reasonable and proper remuneration to any Officer or servant of the Association in return for any service rendered to the Association.